Job Purpose
To perform the following activities:
- Assisting with maintenance of the purchase and sales ledgers
- Cash management including maintenance of sterling and foreign currency cash books, performing bank recs and petty cash records
- Assisting with monthly stock reporting
- Assisting with Management accounts preparation and reporting
Duties & Responsibilities
Purchase / Sales Ledger
- Input of purchase ledger invoices
- Payment of suppliers
- Input cash postings to accounting system and reconcile with cash books
- Take appropriate steps to collect overdue debts and appropriate actions on non collection or significantly overdue balances
- Answer queries and enquiries from customers
Cash Management
- Maintain sterling and foreign currency cash books
- Maintenance of petty cash & petty cash records
- Input cash postings to accounting system and reconcile with cash books
Stock Accuracy
- Assist with annual stock count
- Help prepare monthly reports to share with the Operations team
Monthly Reporting
- Preparation and input of monthly journals, accruals and prepayments
- Coordination of the monthly close down of sales and purchase ledgers
- Reconciliation of sales ledger, purchase ledger and cash books to nominal ledger
- Perform monthly revaluations
- Prepare and confirm monthly intercompany reconciliations
- Maintenance of fixed asset register and depreciation calculation
- Preparation of monthly management accounts
Other
- Assist with short term car hire requests
- Be aware of the duties performed by other team members to enable adequate cover to be provided at all times of holiday/absence
Knowledge, Experience, Skills and Attributes
- Must be able to perform each of the above duties satisfactorily
- Must demonstrate the highest level of integrity, discretion and confidentiality at all times
- A full current UK driving licence would be useful due to the lack of public transport to the surrounding area
- Previous experience of working within the finance team
- Strong written and verbal communication skills
- Excellent numeracy and literacy skills
- Excellent I.T. Skills – Word, Excel, Outlook etc
- Experience of an ERP/MRP system preferable
- The ability to work accurately paying close attention to detail
- Must possess a positive, professional, assertive attitude
- Ability to work to strict deadlines and prioritise
- Must have the ability to multi task, be self motivated and able to work autonomously as well as in a team environment
- Flexibility to accommodate ever-changing working environment and demands placed upon it
- Must be able to fit in to a culture where teamwork, empowerment and dedication are of utmost importance
Communications & Working Relationships
- Create and maintain open, honest and effective professional relationships, with both internal colleagues and external individuals
- Additional Background Information
- Normal hours of work are Monday to Friday, 9.00am – 5.00pm with 30 minutes unpaid lunch break each day
General
- To take responsibility for the health, safety and welfare of yourself. Actively following the Company’s Health and Safety Policy, Procedures and Safe Systems of Work
- To observe and continually promote equal opportunities
- To undertake all reasonable training activity designed to support you in your role
- To gain an understanding of the Operations products and applications
· To note, understand and comply with Company Policies & Procedures
· To undertake any such other reasonable duties as may from time to time be required by your immediate manager